Effective: April 4, 2026
FleetGuard is operated by DailyVault LLC, a New Jersey limited liability company located in Hackensack, New Jersey. This Privacy Policy describes how we collect, use, store, and protect your personal information when you use our platform.
Account Information: Name, email address, phone number, language preference.
Company Information: Company name, DOT number, MC number, address.
Driver Information: Driver names, phone numbers, email addresses, CDL numbers, CDL state, CDL class, hire dates, language preferences.
Vehicle Information: Year, make, model, VIN, license plate number, DOT inspection dates, registration and insurance expiration dates, state safety inspection dates, emissions inspection dates, current mileage readings, oil change and tire rotation schedules, vehicle type, and gross vehicle weight rating (GVWR) where provided.
Maintenance Records: Service history entries including service type (oil change, tire rotation, brake check, inspection, wash), service date, mileage at service, cost, vendor name, and free-text notes that you choose to enter.
Company Administrative Records: LLC formation documents, EIN letters, DOT authority / MC number documentation, general liability insurance certificates, commercial auto insurance certificates, workers compensation insurance, BOC-3 process agent designations, UCR / IFTA / IRP registrations, state business licenses, surety bonds, Heavy Vehicle Use Tax (Form 2290), annual report filings, and recurring obligations such as LLC annual fees, quarterly tax filings, rent, and subscription renewals. These are uploaded by the account owner to the Admin tab and are subject to the same encryption, access control, and tenant isolation as driver compliance documents.
Sensitive Compliance Documents: Photos and PDFs of DOT compliance documents uploaded by users or received via SMS. These may include but are not limited to:
Payment Information: Payment processing is handled entirely by Stripe. We do not store credit card numbers, bank account details, or other payment instruments on our servers. We store only your Stripe customer ID and subscription status.
Usage Data: Log data, IP addresses, browser type, device information, and pages visited for analytics, security, and service improvement purposes.
Compliance Tracking: To track driver and vehicle document expirations, calculate compliance scores, and generate audit-readiness reports.
SMS and Email Alerts: To send automated expiration reminders to drivers and fleet owners at 90, 60, 30, and 7 days before document expiration via the Quo API (formerly OpenPhone) and email.
AI Document Processing: Uploaded documents are sent to the Anthropic Claude API for automated data extraction (document type, expiration dates, license numbers, holder names). The AI may additionally compare the document holder name to the assigned driver's name as a best-effort name verification check. Anthropic does not use customer data submitted via its API to train their models.
Personal Plan Data Scope: If you are subscribed to the Personal plan ($9.99/month), the data collected is limited to a single driver (you) and a single vehicle (yours). Personal plan data is stored with the same encryption and tenant isolation controls as business accounts and is never aggregated with data from other users.
Invoice Generation: To create, manage, and deliver invoices for load tracking and freight billing.
Billing: To manage your subscription and process payments through Stripe.
Audit Simulation: To generate AI-powered DOT audit simulations for informational purposes. These simulations are not actual audits and should not be treated as such.
DailyVault LLC does not guarantee the accuracy, completeness, or correctness of any data stored in or displayed by the Service, including data entered by users, data extracted by AI, or data derived from calculations (such as compliance scores). Users are solely responsible for verifying the accuracy of all data in their account.
We share data with the following third-party services, only as necessary to provide the Service:
We do not sell, rent, or trade your personal information to any third party for marketing or advertising purposes.
We understand that the documents uploaded to FleetGuard contain sensitive personal and regulatory information. We implement the following protections:
However, no method of electronic storage or transmission over the Internet is 100% secure. We cannot guarantee absolute security of your data.
We retain your data for as long as your account is active or as needed to provide the Service. Upon account deletion or termination:
The Service includes an AI-powered support chat. When you use the support chat:
You have the right to:
To exercise any of these rights, contact us at support@docketscreen.com. We will respond to your request within 30 days.
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:
We do not sell personal information to third parties.
The Service is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a minor, please contact us immediately.
We protect Customer Data with layered technical and administrative safeguards. A full description is available in our Information Security Statement. Summary:
DailyVault LLC does not currently hold SOC 2, ISO 27001, or PCI DSS certifications. Our payment processor (Stripe) is PCI DSS Level 1 certified, and our cloud object storage provider (Cloudflare R2) is SOC 2 Type II certified. DailyVault LLC is actively working toward SOC 2 Type I certification.
In the event of a data breach affecting your personal information or Customer Data, DailyVault LLC will notify affected customers without undue delay, and in any event within seventy-two (72) hours after becoming aware of the breach. The notification will include: the nature of the breach, categories of data affected, likely consequences, and remediation measures taken or planned.
We use the following third-party service providers (subprocessors) to deliver the Service. Each subprocessor is contractually bound to process data only as necessary to provide their service:
We do not sell personal information to any third party. We do not share personal information with any party not listed above except when required by law or with your explicit consent.
DailyVault LLC is based in the United States, and Customer Data is primarily stored in U.S. data centers. Some of our subprocessors (notably Brevo) may process data in the European Union. When data is transferred internationally, we rely on appropriate safeguards including Standard Contractual Clauses and the adequacy decisions where applicable.
The Service creates audit trail records when account users take certain actions, including but not limited to: creating, updating, or deleting drivers, vehicles, documents, or exemptions; uploading compliance documents; marking documents as "not applicable" with a written reason; and sending SMS reminders. These records include the acting user's identity, a timestamp, the affected entity, and (for exemptions) the written reason provided. Audit trail records are retained for the lifetime of your account plus six (6) years after account closure, or longer if required by applicable law, regulation, insurance policy, or litigation hold. We retain this information to enable you to demonstrate compliance history to regulators, insurers, or counterparties, and to protect DailyVault LLC against claims that arise from your use of the Service.
We may update this Privacy Policy from time to time. We will notify you of material changes by email or through the Service at least 30 days before the changes take effect. Continued use of the Service after the effective date of a revised Privacy Policy constitutes acceptance of the updated policy.
For privacy-related questions or data requests, contact us at:
DailyVault LLC
Hackensack, New Jersey
support@docketscreen.com