Effective: April 4, 2026
By accessing or using FleetGuard (“the Service”), operated by DailyVault LLC, a New Jersey limited liability company located in Hackensack, New Jersey, you agree to be bound by these Terms of Service (“Terms”). If you do not agree to these Terms, do not use the Service. These Terms constitute a legally binding agreement between you and DailyVault LLC.
FleetGuard is a software-as-a-service (SaaS) platform that provides DOT compliance tracking, driver document management, automated SMS and email alerts, invoice generation, AI-powered document reading, audit simulation, and related fleet management tools for trucking companies, fleet owners, independent owner-operators, dispatchers, and managers.
The Service uses artificial intelligence (Anthropic Claude API) to read and extract data from uploaded documents, including but not limited to commercial driver's licenses (CDL), medical certificates, insurance documents, vehicle registrations, and DOT inspection reports.
IMPORTANT: FleetGuard is an organizational and tracking tool ONLY. It does not constitute legal, regulatory, or compliance advice. It does not guarantee compliance with any federal, state, or local regulation. Users are solely and entirely responsible for their own DOT compliance, FMCSA compliance, and adherence to all applicable transportation laws and regulations.
The Service is designed to assist with tracking and organizing compliance-related documents and deadlines. The Service does NOT replace, supplement, or serve as a substitute for professional legal counsel, compliance officers, or direct consultation with regulatory agencies including but not limited to:
The Service does not account for all differences in regulations across states, municipalities, or jurisdictions. Users operating in multiple states are responsible for understanding and complying with the specific requirements of each jurisdiction in which they operate.
The Service is designed to support compliance tracking for all types of commercial motor vehicles (CMVs) as defined under 49 CFR 390.5, including but not limited to:
The Service supports tracking for drivers holding CDL Class A, Class B, and Class C licenses, as well as drivers with endorsements including but not limited to Hazmat (H), Tanker (N), Passenger (P), School Bus (S), Double/Triple Trailers (T), and combination endorsements.
The Service applies equally to for-hire carriers, private fleets, and owner-operators. However, the Service does not automatically adjust compliance requirements based on vehicle type, GVWR, CDL class, or endorsements. Users are responsible for understanding the specific compliance obligations that apply to their vehicles, drivers, and operations.
You must provide accurate, current, and complete information when creating an account. You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You must notify us immediately of any unauthorized use of your account. DailyVault LLC is not liable for any loss or damage arising from your failure to maintain the security of your account credentials.
You acknowledge and agree that:
The Service uses artificial intelligence (including Anthropic Claude API) to extract data from uploaded documents, generate audit risk identification reports, classify document types, calculate compliance readiness scores, and provide support chat responses. AI-generated content, including but not limited to audit simulations, document classifications, compliance scores, and compliance recommendations, is provided for informational purposes only. Such content may contain errors, omissions, or outdated information. You acknowledge and agree that:
The Service provides automated SMS, email, and in-app notifications for document expirations and compliance deadlines. You acknowledge and agree that:
Paid plans are billed on a monthly or annual basis through Stripe. All fees are non-refundable unless otherwise stated. We reserve the right to change pricing with 30 days' notice. Free trial accounts automatically convert to the Free plan (1 driver) after 14 days unless a paid plan is selected. Downgrading may result in loss of access to features available only on higher-tier plans.
You agree not to: (a) use the Service for any unlawful purpose; (b) upload false, fraudulent, or misleading documents; (c) attempt to gain unauthorized access to the Service or its related systems; (d) interfere with or disrupt the Service; (e) resell or redistribute the Service without written consent; (f) use the Service to circumvent or avoid compliance obligations; (g) submit documents on behalf of individuals who have not consented to their information being processed.
THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR ACCURACY. DAILYVAULT LLC DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, COMPLETELY SECURE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.
DAILYVAULT LLC MAKES NO REPRESENTATIONS OR WARRANTIES REGARDING THE ACCURACY, COMPLETENESS, OR RELIABILITY OF ANY DATA DISPLAYED IN THE SERVICE, INCLUDING BUT NOT LIMITED TO COMPLIANCE SCORES, DOCUMENT STATUSES, EXPIRATION DATES, AI-EXTRACTED DATA, OR AUDIT SIMULATION RESULTS.
DAILYVAULT LLC DOES NOT WARRANT THAT THE SERVICE WILL MEET YOUR SPECIFIC COMPLIANCE REQUIREMENTS OR THAT THE SERVICE COVERS ALL APPLICABLE FEDERAL, STATE, OR LOCAL REGULATIONS FOR YOUR SPECIFIC VEHICLES, DRIVERS, OR OPERATIONS.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, DAILYVAULT LLC SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, BUSINESS OPPORTUNITIES, REVENUE, GOODWILL, OR ANTICIPATED SAVINGS, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF OR INABILITY TO USE THE SERVICE, EVEN IF DAILYVAULT LLC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
WITHOUT LIMITING THE FOREGOING, DAILYVAULT LLC SHALL NOT BE LIABLE FOR ANY DAMAGES ARISING FROM: (A) DOT FINES, PENALTIES, OR ENFORCEMENT ACTIONS; (B) FMCSA VIOLATIONS OR OUT-OF-SERVICE ORDERS; (C) MISSED COMPLIANCE DEADLINES; (D) GROUNDED DRIVERS OR VEHICLES; (E) FAILED AUDITS; (F) NOTIFICATION DELAYS OR FAILURES; (G) AI EXTRACTION ERRORS; OR (H) ANY REGULATORY CONSEQUENCE RESULTING FROM RELIANCE ON THE SERVICE.
OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE TOTAL AMOUNT YOU PAID TO DAILYVAULT LLC FOR THE SERVICE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.
You are solely responsible for the accuracy, completeness, and timeliness of all data entered into FleetGuard, including but not limited to driver information, document uploads, vehicle records, drug testing records, accident register entries, and company filings. FleetGuard provides tools to organize and track this data; it does not independently verify or validate the information you provide.
You agree to indemnify, defend, and hold harmless DailyVault LLC, its officers, directors, employees, agents, and affiliates from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or in connection with: (a) your use of the Service; (b) your violation of these Terms; (c) your violation of any applicable law or regulation; (d) any DOT or FMCSA fine, penalty, or enforcement action related to your fleet, drivers, or vehicles; (e) any claim by a third party (including drivers, employees, or regulatory agencies) related to your use of the Service; (f) any data you upload, enter, or transmit through the Service; (g) inaccurate, incomplete, or untimely data entry; (h) reliance on AI-generated content for compliance decisions.
Binding Arbitration: Any dispute, claim, or controversy arising out of or relating to these Terms or the Service shall be resolved by binding arbitration administered by the American Arbitration Association (AAA) in accordance with its Commercial Arbitration Rules. The arbitration shall take place in Bergen County, New Jersey. The arbitrator's decision shall be final and binding and may be entered as a judgment in any court of competent jurisdiction.
Class Action Waiver: YOU AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS WILL BE CONDUCTED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION. YOU WAIVE ANY RIGHT TO PARTICIPATE IN A CLASS ACTION LAWSUIT OR CLASS-WIDE ARBITRATION AGAINST DAILYVAULT LLC.
Small Claims Exception: Notwithstanding the above, either party may bring an individual action in small claims court in Bergen County, New Jersey, for disputes within the court's jurisdictional limits.
Either party may terminate this agreement at any time. You may cancel your subscription through the billing portal or by contacting us. We reserve the right to suspend or terminate your account for violation of these Terms, with or without notice. Upon termination, your right to access the Service ceases immediately. We may retain your data for up to 90 days following termination, after which it will be permanently deleted unless retention is required by law.
These Terms shall be governed by and construed in accordance with the laws of the State of New Jersey, without regard to its conflict of laws provisions. To the extent litigation is permitted under these Terms, any legal action shall be subject to the exclusive jurisdiction of the state and federal courts located in Bergen County, New Jersey.
We may update these Terms from time to time. We will notify you of material changes by email or through the Service at least 30 days before the changes take effect. Your continued use of the Service after the effective date of revised Terms constitutes your acceptance of the changes. If you do not agree to the revised Terms, you must stop using the Service.
If any provision of these Terms is found to be unenforceable or invalid by a court of competent jurisdiction, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.
The Service includes an AI-powered support chat feature that provides automated responses to product-related questions. You acknowledge and agree that:
DailyVault LLC implements the following technical, administrative, and physical safeguards to protect Customer Data, as further described in our Information Security Statement:
DailyVault LLC does not currently hold SOC 2 Type I or Type II, ISO 27001, or PCI DSS certifications. Our payment processor (Stripe) is PCI DSS Level 1 certified. Our cloud object storage provider (Cloudflare R2) is SOC 2 Type II certified. DailyVault LLC is actively working toward SOC 2 Type I certification as our customer base grows.
As between you and DailyVault LLC, you retain all right, title, and interest in and to any data you upload, enter, or otherwise submit to the Service (“Customer Data”), including but not limited to driver information, vehicle information, compliance documents, and company records. DailyVault LLC does not acquire ownership of Customer Data.
You grant DailyVault LLC a limited license to access, process, store, reproduce, and transmit Customer Data solely as necessary to: (a) provide and operate the Service; (b) perform the functions you request through the Service; (c) comply with applicable law; and (d) enforce these Terms.
DailyVault LLC may use anonymized, aggregated, or de-identified data derived from Customer Data (“Operational Data”) for lawful business purposes including improving the Service, developing new features, and producing industry benchmarks. Operational Data does not identify you or your customers.
Upon termination of your account, DailyVault LLC will delete Customer Data within 90 days, except where retention is required by law or for legitimate accounting/billing purposes. You may export your Customer Data at any time using the built-in export feature.
DailyVault LLC uses the following third-party service providers to operate the Service. These subprocessors are contractually bound to maintain confidentiality and process Customer Data only as necessary to provide their services:
DailyVault LLC will provide at least thirty (30) days' advance notice of any material changes to this subprocessor list by updating these Terms and notifying you via email or through the Service.
DailyVault LLC acts as a data processor when handling Customer Data on your behalf. When DailyVault LLC processes personal information that is subject to applicable data protection laws, DailyVault LLC will:
For enterprise customers requiring a formal Data Processing Addendum (DPA), contact support@docketscreen.com.
You are responsible for maintaining the security of your account and your Customer Authorized Users' accounts. Specifically, you agree to:
If you discover a security vulnerability in the Service, please report it responsibly to support@docketscreen.com. DailyVault LLC commits to acknowledging vulnerability reports within forty-eight (48) hours and to working in good faith with security researchers to resolve issues. DailyVault LLC will not pursue legal action against researchers who report vulnerabilities in good faith and in compliance with responsible disclosure practices.
The Service supports multiple fleet operation types, including but not limited to CDL Commercial (DOT-regulated trucking), Non-CDL Commercial (cargo vans and delivery fleets under 10,000 lbs GVWR), Rideshare (Uber, Lyft, and similar platforms), and Rental Fleet (Turo, Getaround, and similar peer-to-peer rental platforms). You are responsible for selecting the correct operation type for each driver, vehicle, and fleet within your account. The required document checklist displayed by the Service is filtered based on the operation type you select. The accuracy of these filters is not a substitute for your own legal and regulatory verification. Requirements vary by state, by platform terms of service, and by federal regulation, and DailyVault LLC makes no representation that the filtered checklist displayed for any given operation type is legally complete for your specific jurisdiction, platform, or business model.
The Service permits account owners and administrators to mark specific required documents as "not applicable" for individual drivers or vehicles, with a mandatory written reason stored as part of an audit trail. By using this feature, you acknowledge and agree that:
Compliance requirements for fleet operations vary significantly by state, city, municipality, and platform. The document types, alerts, and checklists provided by the Service are general defaults based on common federal and multi-state requirements — they are not a comprehensive list of every obligation that may apply to your specific situation. You acknowledge and agree that:
DailyVault LLC makes no representation and provides no warranty that the Service's default document checklists, alerts, or operation-type templates are legally complete, accurate, or current for your jurisdiction or platform. The Service is an organizational tool, not a regulatory interpretation service.
Users who operate rideshare (Uber, Lyft, and similar platforms) or rental fleet (Turo, Getaround, and similar peer-to-peer vehicle rental platforms) businesses acknowledge additional responsibilities beyond those applicable to traditional CDL commercial carriers:
Rideshare and rental fleet operators bear the same responsibility as CDL commercial operators to consult their own attorneys, insurance agents, tax advisors, and platform representatives to ensure full compliance with all applicable laws and platform terms of service.
The Service offers a “Personal” plan tier (currently $9.99/month or $99/year) designed for individual drivers — a single person who wants to track their own driver's license, personal auto insurance, registration, state inspection, emissions, and vehicle maintenance reminders. The Personal plan is limited to one driver and one vehicle. You acknowledge and agree that:
The Service provides features to track vehicle maintenance events (oil changes, tire rotations, brake checks, and similar service), state safety inspections, emissions inspections, current mileage, and related maintenance schedules. You acknowledge and agree that:
The Service provides an Admin tab for tracking company-level records, including but not limited to LLC formation documents, EIN letters, DOT authority (MC number), general liability insurance, commercial auto insurance, workers compensation insurance, BOC-3 process agent designations, UCR registrations, IFTA licenses, IRP registrations, state business licenses, surety bonds, Heavy Vehicle Use Tax (Form 2290) records, annual report filings, and similar company obligations. The Service also supports tracking of recurring obligations such as LLC annual fees, quarterly tax filings, yard rent, subscription renewals, and broker invoice payouts. You acknowledge and agree that:
The Service uses artificial intelligence to attempt to verify that the name appearing on an uploaded document (for example, a CDL or medical certificate) matches the name of the driver to whom the document is assigned in the Service. You acknowledge and agree that:
The Service permits users to upload multiple documents simultaneously through a bulk upload feature (up to ten files per request). Bulk upload results, including AI-extracted document types, expiration dates, and compliance assignments, are subject to the same AI limitations described in Section 7 (AI Disclaimer) and Section 33 (AI Document Holder Verification). You are responsible for reviewing each document that is processed in a bulk upload, verifying its AI-detected category, and correcting any misclassifications before relying on the resulting compliance status.
These Terms, together with the Privacy Policy and the Information Security Statement, constitute the entire agreement between you and DailyVault LLC regarding the Service and supersede all prior agreements, understandings, and communications, whether written or oral.
For questions about these Terms, contact us at:
DailyVault LLC
Hackensack, New Jersey
support@docketscreen.com